Executive Assistant

Executive Assistant

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Located in Mackay, this organisation is a community-based support service dedicated to assisting women and children. They offer a wide range of services, including counselling, crisis intervention, legal support, and advocacy, all aimed at promoting safety, empowerment, and well-being.

In line with anticipated growth and transformation, they are now seeking an Executive Assistant to provide high quality support to the Chief Executive Officer and 2 Senior Managers across the Leadership team. This position will be integral in managing a diverse range of stakeholder relationships internally and externally to the organisation with professionalism and initiative. You will be critical in maintaining organisation and compliance across a range of tasks including diary management, travel, drafting documents and ensuring deadlines are being met.  

Your responsibilities will include:

• Managing complex schedules, arranging meetings and coordinating the executive team's calendars
• Manage diaries, book appointments, and make travel arrangements.
• Organise meetings, presentations, and functions.
• Draft letters, briefs, presentations, and other correspondence.
• Assist in implementing organisational changes and managing emails.
• Maintaining and updating office systems, procedures and records
• Providing exceptional customer service to both internal and external stakeholders
• Assisting with special projects and events as required
• Acting as the first point of contact for the executive team

• Previous experience as an Executive Assistant, ideally supporting Executives or Senior Managers
• Strong organisational and time-management skills, with the ability to prioritise effectively
• Excellent written and verbal communication skills
• A high level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office Suite and other relevant systems
• A positive and proactive approach to problem-solving and teamwork

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